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Asari Asset Manager

Equipment requests that follow your org chart.

Employees request laptops, monitors, phones and other equipment. Their manager in SAP SuccessFactors approves, the asset team assigns from inventory, and returns are tracked, including when people leave.

Talk to us → See how it works
Asset Manager inventory list with search, category, status and warranty filters, and each asset's tag, model, serial, status, assignee and warranty date
Inventory: search and filter by category, status and expiring warranty.

How it works

From request to return in four steps.

  1. 01

    Request

    An employee picks what they need, such as a laptop, monitor or headset, and says why. They can cancel a request while it is open.

  2. 02

    Approve

    The request goes to the employee's manager in SAP SuccessFactors, or to the manager's delegate during a delegation. A Sys Admin is the fallback when the manager is missing or inactive. Rejections need a comment, and nobody approves their own request.

  3. 03

    Assign

    Approved requests land in the asset team's fulfillment queue, where they pick an available asset of the right category.

  4. 04

    Return

    When the asset comes back, the team checks it in with its condition. It goes back to stock or to repair, and the assignment history keeps the record.

Screens

One app for employees, managers and the asset team.

Each person sees only the menus their role allows.

Home page with counts for my assets, open requests, requests waiting for approval and requests to fulfil
Home: your assets, open requests and what is waiting for you.
New request form with a category and a reason
New request: a category and a reason.
Manager approvals inbox with three requests, each with approve and reject buttons and a comment box
Approvals: the manager's inbox. A comment is required to reject.
Fulfillment queue in the dark theme, with approved requests and a list of available assets to assign
Fulfillment queue, in the dark theme: pick an available asset and assign it.
Asset detail page for a laptop, with its details, a check-in form for its condition and the assignment history
Asset detail: check in with a recorded condition, and the assignment history.
Offboarding recovery list with two laptops held by a person who has left, each with recovered and write off actions
Offboarding recovery: assets still held by people who have left.
Users list mirrored from SAP SuccessFactors with name, email, login, department, manager, status and last sync time
Users: a read-only mirror of SAP SuccessFactors.
Audit log with filters and an entry expanded to show the status before and after an approval
Audit log: every change, with before and after values.

Screens show sample data with fictional people.

Built for SAP SuccessFactors

Your people and your login, straight from SAP.

People from SAP SuccessFactors

Employees, managers and departments sync from SAP SuccessFactors through OData every four hours. The user list is read-only in the app.

Sign-in with SAP Cloud Identity Services

Users sign in through SAP Cloud Identity Services (IAS) with OpenID Connect and PKCE.

Leavers handled for you

When the sync sees someone become inactive, it opens a recovery task for each asset they hold, cancels their open requests and reassigns approvals waiting on them.

What is included

What your teams get.

Employees
  • My assets
  • My requests, with cancel while open
  • New request with a justification
Managers
  • Approvals inbox with a badge count
  • Delegation to a stand-in approver
  • Requests for a direct report need no approval
Asset team
  • Inventory with search and filters: category, status, warranty expiring
  • Add, edit, status changes and categories
  • Fulfillment queue, assign and check in
  • Offboarding recovery: recover or write off
Admins
  • Sync status and Sync now
  • Read-only users from SAP SuccessFactors
  • Role assignment and a fallback approver
  • Full audit log with before and after values
Security
  • Server-side role check on every page
  • CSRF protection and secure session cookies
  • Audit trail of every change
Under the hood
  • Server-rendered Python (FastAPI) and PostgreSQL
  • Runs in Docker
  • Light and dark theme in the Asari design system
Talk to us

See Asari Asset Manager in action.

Tell us how your teams request and return equipment today, and we will show you how Asset Manager handles it.

Book a walkthrough → Other ways to reach us

SAP, SAP SuccessFactors and SAP Cloud Identity Services are trademarks or registered trademarks of SAP SE or its affiliates. Asari Asset Manager is built by Asari Technologies and is not an SAP product.